The Emerging Hybrid Working Model: Exploring Hotdesking and Advanced Workspace Management Solutions

The hybrid working model has become a prominent fixture in today’s work landscape, blending the best of remote and in-person collaboration. Below are some of the reasons why this model has gained such momentum and is shaping the future of work.

• Embraced by Companies: Numerous organizations have transitioned to remote or flexible working arrangements in response to the pandemic, realizing the benefits they offer with regard to productivity, efficiency, and performance.
• Global Adoption: Renowned companies worldwide have announced their plans to allow employees to continue working from home post-pandemic, highlighting the long-term viability of the hybrid model.
• Survey Insights: Recent surveys reveal that most companies in India (73%) and globally (62%) are considering or have already adopted hybrid work arrangements. It demonstrates the widespread acknowledgment of the model’s benefits for employers and employees.

• Optimal Space Utilization: Hotdesking enables organizations to optimally use office space by allowing employees to choose desks on a need basis. It eliminates the need for dedicated workstations, leading to substantial space savings.
• Cost Savings: With hotdesking, companies can reduce real estate expenses by having fewer fixed desks. This cost optimization is particularly valuable in a hybrid work scenario where employees spend only a portion of their time in the office.
• Increased Collaboration and Flexibility: Shared workspaces foster collaboration and interaction among employees from different teams and departments, facilitating idea exchange and project collaboration. Furthermore, hotdesking allows employees to choose workspaces based on their preferences and needs.
• Improved Productivity: Hotdesking creates a dynamic and agile work environment, allowing employees to choose a workspace that matches the task at hand. Whether it requires focus or collaboration, the right environment can enhance productivity.
• Enhanced Employee Experience: Hotdesking offers employees the flexibility to work from different locations within the office, providing variety and personalization. This freedom to choose and personalize workspaces enhances employee satisfaction and engagement.

In today’s evolving workplace, utilizing advanced software is essential, especially as hybrid work models become more prevalent. Pre-pandemic software and custom-built solutions may pose limitations considering efficient space management and adapting to changing workplace demands.

Consider these software limitations and challenges:

• Outdated Features and Functionalities: Legacy software may lack the latest features critical to addressing current space management challenges, such as social distancing monitoring, contact tracing, or integration with health and safety protocols.
• Lack of Flexibility: Custom-built solutions may be inadequate to keep up with rapid changes and evolving requirements in the post-pandemic workplace, lacking the flexibility to adapt to new protocols, safety measures, and remote work arrangements.
• Limited Scalability: Older software may have difficulties scaling up to accommodate an organization’s growth or changing space requirements, leading to challenges in handling increased data volume and supporting additional users and locations.
• Integration with New Technologies: Legacy software may face obstacles when integrating with emerging technologies that have become vital in the pandemic era, hindering seamless integration with video conferencing tools, virtual collaboration platforms, or cloud-based applications.
• Limited Mobility and Remote Access: Older software may not have been designed with remote work in mind, limiting teams’ ability to manage and access space-related information outside of the physical workplace, which can hamper productivity and collaboration.

eFACiLiTY^® is a leading cutting-edge solution that revolutionizes workspace management for modern organizations. In addition to its many features and functions, it enables businesses to optimize their workspace utilization, streamline operations, and enhance productivity.

• Optimize Workspace Efficiency: eFACiLiTY^® provides a comprehensive solution for efficient space management, enabling organizations to optimize their workspace utilization and embrace several advantages of hot-desking.
• Visual and App-Based Booking: eFACiLiTY^® offers essential features such as visual floor plan booking, allowing users to easily view floor plans and book seats according to availability across various locations.

• Advanced Features for Seamless Transitions: With its advanced features and functionalities, eFACiLiTY^® ensures smooth transitions to new workspace arrangements, supports remote work scenarios, integrates with cutting-edge technologies, and offers the necessary flexibility and scalability for successful implementation in the evolving workplace environment.
• The intuitive eFACiLiTY^® Smart Facility App allows employees to book workspaces instantly in the shared workspace environment, do daily check-ins/outs, view the space allocated for the day, extend or cancel a booking, etc.

• Hotdesking Made Easy: With eFACiLiTY^®, employees can seamlessly book and reserve desks in shared workspaces for a day, week, or other duration using kiosks, web, and mobile apps. It enables flexible and dynamic seating arrangements, allowing employees to choose workspaces based on their preferences and requirements.
• Enhanced User Experience: eFACiLiTY^® offers employees a flexible workspace environment, making booking effortless and encouraging them to work from their preferred workspaces. It not only improves employee satisfaction but also supports productivity and collaboration.
• Promoting Personalized Comfort, Choice, and Well-being: eFACiLiTY^® empowers employees to select workspaces based on individual preferences, including temperature zones and natural surroundings. Aligned with LEED and WELL Building Standards, it enhances employee well-being and productivity by offering quality outdoor views, natural sunlight, and personalized comfort options.

• Streamlined Office Usage: With eFACiLiTY^®, companies can ensure seamless access to office spaces, enabling employees to book seats 24/7 at any office location without placing an additional burden on the administration team. It promotes efficient office usage and contributes to a flexible work environment.

As the future of work continues to evolve, embracing the hybrid working model and leveraging innovative tools like eFACiLiTY^® will be crucial for organizations seeking to maximize productivity, reduce costs, and create a flexible and engaging work environment.

Schedule a demo or book a call with our team today to understand how eFACiLiTY^® can revolutionize your workspace management and empower your organization’s success.